You’ve probably been there. It's Saturday night, and you're finally sitting down to relax when the thought creeps in: Did everyone confirm for tomorrow? You grab your phone, open the Services app, and scroll through the volunteer schedule. Sure enough, there’s a gap.
Time to start texting.
With new gap alerts, you can be notified when you’re missing volunteers and proactively fill those slots.
Say goodbye to the Sunday Scramble
Your children’s ministry director has to close the 4-year-old classroom because there aren’t enough volunteers.
Your worship leader is trying to find a drummer at 8:45 p.m.; otherwise, they have to go full-on acoustic.
Tech Tim is running the livestream, operating the camera, and advancing the lyrics, which has everyone singing “You call me out upon the waters” for…a while.
You can help prevent scenarios like these, which is why we built gap alerts.
Stay ahead without daily check-ins
Every week in ministry is different and jam-packed. With everything you’ve already got going on, you shouldn't have to manually check your volunteer schedule every single day to make sure everything's covered.
Gap alerts becomes your proactive partner so you can fill all of your volunteer needs without the extra effort.
All you have to do is turn on scheduling gap alerts, send out your volunteer requests, and then give people a few days to respond.
Then, instead of having to remember to follow up with people, we’ll send you a reminder, calling out which specific volunteer roles still need to be filled. From there, you can send out reminder emails to anyone who hasn’t confirmed and give them a little nudge.
No more triple-checking the schedule, and no more scrambling. From here on out, just an intentional reminder so you can have the volunteers you need.
Start getting alerts
Planning Center Services is the place for volunteer teams to be managed and resourced. And now with gap alerts, you can take your volunteer management a step further.
So no matter what kind of team you’re leading, this feature was made for you. Because when every volunteer position is confirmed, everything runs smoother: classrooms stay open, newcomers are greeted with kindness, and services have fewer hiccups.
Turn on gap alerts now and wave goodbye to the volunteer scramble. We have a feeling you won’t miss it one bit.